1. Osome Blog Hong Kong
  2. How To Create an Invoice on Amazon

Author Emma DrummondEmma Drummond

4 min read
E-commerce

How To Create an Invoice on Amazon

How To Create an Invoice on Amazon

If you’re selling products on Amazon, this guide could come in handy. We’ll explore how to create, access and share invoices on one of the world largest online retailers and make a big thing out of your small business.

By the way, if you need further advice on how to tackle your accounting tasks on Amazon, you can lean on our accountants for the actual “doing” part. We’ll tap into the accounting admin and take on navigating the numbers on your Amazon Business account so you can focus on which products are profitable to sell.

What To Do Before Selling on Amazon

Start selling

Here's a handy guide to start selling on Amazon if you're new to the platform.

There’s value in process and order. To create an e-commerce invoice on Amazon, you need to sell products. To sell products, you need to register your Amazon business account. So, start here. Put in the upfront effort because you’ll need to be up and running before we can take the reins and rescue you from a sea of admin and deliver you to stress-free shores.

Here’s a snapshot of the steps to get started as an e-commerce entrepreneur on Amazon:

  1. Incorporate your Company
  2. Get your Unique Product Identifier
  3. Sign up for an Amazon account
  4. Verify your identity
  5. List your products
  6. Set up your online payment gateways

To create an invoice on Amazon, you need to know what goes into creating an e-commerce invoice. So let’s start with what it looks like:

  • “Invoice” should be prominent
  • Unique invoice number
  • Your official business name or supplier info
  • Important contact info
  • Date of issue
  • Taxation or other registration codes
  • Your client details (customer information)
  • Item description
  • Cost additions or deductions
  • Details for payment
  • Sales tax
  • Total amount due
  • Any specific T&Cs

Who Can Access My Amazon Invoices?

These are money matters and cyber security is an important consideration. Only specific users can view, download and access your Amazon invoices. Permissions can be granted to designated roles which include Group Administrators, Business Administrators, Requisitioners, Finance Users. They’ll need to be assigned by whoever’s got group-level permissions (hint, if it’s your business, it should be you).

3 Sections on Amazon Business Where You Can View Invoices:

  1. INVOICES: No surprises here! This is where all your invoices are displayed along with info that’s directly impacted by or linked to them. It’s where you can get a snapshot of all funds linked to your account.

    Users with default permission to access: Biz Account Admins, Finance Users

  2. ORDERS: This is where you can also see your invoices, but instead of being displayed all together they’re grouped according to their corresponding orders.

    Users with default permission to access: Biz Account Admins, Finance Users, Requisitioners

  3. BUSINESS ANALYTICS: Not only can you see your invoices and their Payment Reference IDs, but you can also download up to 45 at a time! Another nifty feature is being able to generate an Orders Report from your account (which is a vital part of your invoice reconciliation process).

    Users with default permission to access: Group Admins, Finance Users, Biz Account Admins

How To Download an Invoice from Business Analytics:

Log in to your Business account dashboard → Select “Your Account for Business” →  “Business Analytics” → Select a report type → Choose “Get order documents OR check the boxes relevant to you → Take your pick from your order list → Hit that “Download” button → You’re done!

What’s “Pay By Invoice”

Pay by Invoice is an invoicing payment method Amazon offers, which is customisable. It’s designed to accommodate businesses big and small, across a whole range of industries. One of the main benefits it offers is flexible terms. You get an itemised invoice (along with payment terms and a due date) when an order ships. These free up cash flow to ease pressure on your bottom line.

Benefits of flexibility and on-the-fly insights:

You can manage your preferences under business settings. Here’s a closer look at some features “on-demand digital itemised invoices” offer. Receive. Reconcile. Process. Sounds good? Perhaps Pay by Invoice is something that could work for you?

  • Tracking spend is easy and accurate and with built-in analytics tools, you can generate reports. On-demand. Anytime.
  • Weekly, biweekly, or monthly. You choose when to receive invoices.
  • Search by purchase order, transaction amount, and date when you want to download invoices.

Future-proof Your Amazon Invoicing:

Commit to invoicing approach today that’s future-proof so you can keep on top of tax records and obligations (or find a trusted partner who can).

CREATE: Know what format to prepare and what important details to include (and no, it’s not a cop-out to use a template)

MANAGE: Keep your invoices organised from the get-go and when in doubt, digitise! Find a system and stick to it.

TRACK: Prioritise time to review, check-in and check up on status or request it from whoever’s managing that process for you.

There’s round-the-clock support for Amazon sellers but when you’ve got a team who are pros at all this paperwork stuff, it’s very likely they won’t be hearing from you. And you can feel totally chill about that.

Tip

If you need a little convincing, clarity or even just want to talk to an expert accountant to ask about all these invoicing and tax matters in the UK, we will be ready to chat.


Share this post:
Subscribe

Tips to run your business smarter. Delivered to you monthly.

By clicking, you agree to our Terms & Conditions , Privacy and Data Protection Policy

You might like it

A Guide on How To Pay Your Suppliers in Mainland China from Hong Kong
E-commerce

A Guide on How To Pay Your Suppliers in Mainland China from Hong Kong

As a business owner in Hong Kong, it’s common to have suppliers in mainland China. Find out more about the payment processes, methods and negotiating terms so you can find what works best for your business.

·9 min read
E-commerce Trends in 2022
E-commerce

E-commerce Trends in 2022

As an e-commerce business owner, it’s important to keep up with ever-evolving trends. As we kickstart the third year of a post-COVID era, here are some e-commerce trends and how your business can remain competitive

·9 min read
Take Note of These E-commerce Sales Dates in Hong Kong
E-commerce

Take Note of These E-commerce Sales Dates in Hong Kong

As the world evolves rapidly, one thing remains constant - annual holidays and the sale opportunities they present. As a business owner, it is crucial to keep track of the important dates so you can retain a competitive edge over your competitors, and launch marketing campaigns in a timely manner.

·11 min read
Fees All Amazon Seller in Hong Kong Needs To Know About
E-commerce

Fees All Amazon Seller in Hong Kong Needs To Know About

Starting an Amazon business comes with a host of benefits. This does, however, come at a cost which some e-commerce business owners may overlook.

·4 min read
10 Tips To Sell Digital Products Online
E-commerce

10 Tips To Sell Digital Products Online

Considering starting an e-commerce business but you do not want to hold inventory? Do you have a special talent or skill that is marketable? Turn your strengths into profits by selling digital products online!

·10 min read
12 Ideas To Get More Traffic to Your Online Store
E-commerce

12 Ideas To Get More Traffic to Your Online Store

When your website is finally live, you may want to look at these marketing strategies to bring potential customers to your online store.

·14 min read
How To Design Your Website To Attract Buyers
E-commerce

How To Design Your Website To Attract Buyers

If you’re looking to improve your e-commerce page and improve sales, you might want to learn the fundamentals of how to design a good website.

·6 min read
Paypal vs Stripe: Comparing Pros & Cons of 2 Payment Gateways
E-commerce

Paypal vs Stripe: Comparing Pros & Cons of 2 Payment Gateways

As an e-commerce business owner, you would have heard of payment gateways PayPal and Stripe. With these two big platforms being the most popular online payment gateways, you may face a dilemma when it comes to deciding which payment gateway to use.

·7 min read
An Online Seller's Guide to E-commerce Fulfillment & Shipping
E-commerce

An Online Seller's Guide to E-commerce Fulfillment & Shipping

Here’s a guide to e-commerce fulfilment and shipping for new sellers in Hong Kong looking to drive revenue from online sales. Find out more about the methods, models and software that’ll help you scale the business you’ve worked hard to build.

·7 min read
Tips For Amazon Sellers To Better Manage Your Inventory
E-commerce

Tips For Amazon Sellers To Better Manage Your Inventory

Brand owners and sellers of all scales struggle to seek a well-balanced supply chain. Additionally, Amazon has its own inventory management rules, which makes everything even tougher.

·8 min read
The 10 Best E-commerce Hosting Services in 2021
E-commerce

The 10 Best E-commerce Hosting Services in 2021

When you are setting up your e-commerce shop, the right hosting provider can make all the difference. However, with a variety of options out there, choosing the best one can be confusing.

·9 min read
What To Include in an E-commerce Invoice?
E-commerce

What To Include in an E-commerce Invoice?

For business owners who own and run an online store, you probably already know that invoices must be sent to your customers for the services you provide or the goods you sell, as a form of purchase proof.

·5 min read

Tips to run your business smarter. Delivered to you monthly.

We’re using cookies! What does it mean?