Company secretary services in Hong Kong

A company secretary ensures that the business and its operation thoroughly comply with the regulations in the Hong Kong Companies Ordinance. This includes your statutory returns and keeping company records up to date.

Hong Kong companies are legally required to keep their statutory books current. They must also be kept in a secure digital or physical location and be made available for inspection by the public if needed.

Essential statutory books documents include:

• Register of directors, members, shareholders and secretaries
• Register of significant controllers: individuals or entities
• Register of charges over the company’s assets
• Meeting minutes for the company’s directors and members
• Accounting and financial records, including your balance sheet and profit and loss statement

Your company secretary is responsible for ensuring all statutory returns are filed on time and accurately. Some of the most common returns include:

• Annual return: Must be filed within 42 days of your company’s incorporation anniversary.
• Tax return: Must be filed by all companies that are liable to pay taxes.
• Other reports: Several other reports may need to be filed depending on your company, such as reports on directors’ remuneration and company charges.

Your company secretary is the one-stop-shop for advice on company law, compliance regulations and corporate governance. They can provide specific support in areas such as board composition, shareholder rights, and conflict of interest.

Finally, they handle administrative tasks, such as preparing contracts, managing correspondence, and renewing your Business Registration Certification.