HK$5,000 save HK$2,500 Old price: HK$7,500
Unlimited Company Secretary
Full corporate compliance: routine annual filings, dividends distribution, and resolutions for any number of changes
A real HK mailbox for your legal correspondence. We send you scanned copies of all incoming letters at once
Business Registration Certificate
A certificate from IRD that you need to run your business
Corporate Secretary with years of experience who knows your business and drafts your papers
We keep track of filing deadlines and your financial year end. They’re our deadlines now, but you can always see them
Resolutions in one place
We store all docs neatly and securely in your account so you never have to go chasing them through piles of papers or email chains again
3,300+ Clients all over
4.3/5 Rate us on
What is a Company Secretary?
Company Secretary is a compliance officer. By definition, a Company Secretary is responsible for your company abiding by corporate law. A Secretary shares the liabilities for any wrongdoing your company might get involved in, so it’s they have rights and obligations to make sure your company does everything right.
Why do I need a Company Secretary?
It is required by law that every Hong Kong company has one. This position has been created to ensure that companies comply with the regulations: inform the government about changed in your entity, compile annual reports, and submit them on time.
Can a Hong Kong company operate without a Secretary?
No, every HK company must have one. It’s stated in Companies Ordinance (Cap. 622) of the Laws of Hong Kong. The Secretary can be a person residing in Hong Kong or an organisation with a local registered office.
What does a company secretary do?
It’s the Secretary’s job to report to the government what important events took place in your company. They track changes in the company’s name, address, industry, officers, compile registers, and submit annual reports to the state. They also process dividends distribution and changes in the shareholding structure.
What is the role of a Company Secretary?
Company Secretary is there to make sure you don’t have to pay fines. Your company has to comply with statutory requirements: report changes, perform a standard procedure when dealing with shares and dividends, and so on. Company Secretary is the one who deals with this exhausting routine and protects you from penalties.
Can a director act as a Company Secretary?
Yes, In Hong Kong a Company Secretary can also be a Director, as long as there’s more than one director. However, the sole director can’t hold both titles. If there’s one director in the company, and he or she is also the sole director of a body corporate, that body corporate can’t be a Secretary in the company either.
How can one become a Company Secretary in Hong Kong?
There are two types of Company Secretaries: people and entities. Any person can become a Corporate Secretary as long as he or she resides in Hong Kong, so even a foreigner can be one. The only requirement for a body corporate eligibility as a Corporate Secretary is to have a local registered office.
What Company Secretary software do you use?
We have created our own platform that helps experienced Company Secretaries perform their duties. It supports the routine functions of a corporate secretary, such as tracking deadlines and compiling standard papers, freeing the experts to answer your questions and giving tailored advice.
How do I change a Corporate Secretary?
The outgoing Secretary has to sign a resignation letter. Once the previous Secretary renounces their powers, the new one takes over the documents and can step in. The new Secretary is responsible for processing the change on paper: the resignation paper, appointing new Secretary, and updating the registers.
What if my Secretary does not respond?
Removing the acting Secretary without their participation is harder yet still possible. If they don’t respond to your request to sign the resignation, the new Secretary will prepare a document stating that without such response you decided to replace the officer unilaterally.