Why hire an Osome company secretary?
Experienced secretary
Get a dedicated online company secretary with 10+ years of experience from the start. Message them through live chat and get a response within one day.
Keeping you compliant
Our company secretaries ensure your statutory registers are kept up to date, so you remain compliant as your company evolves.
Documents in one place
Don't stress about searching for documents ever again. We store all your documents in your secure account, making them easy to manage.
Focus on your business
Outsourcing company secretary services frees you up to focus on your business and access experts without internal hiring costs.
Got questions? Chat with our local experts
Choose a convenient time to chat with our experts and get the answers you need to take the next step.
What do corporate secretarial services include for Hong Kong companies?
Keeping your company compliant
A company secretary ensures that the business and its operation thoroughly comply with the regulations in the Hong Kong Companies Ordinance. This includes your statutory returns and keeping company records up to date.
Maintaining your statutory books
Hong Kong companies are legally required to keep their statutory books current. They must also be kept in a secure digital or physical location and be made available for inspection by the public if needed.
Essential statutory books documents include:
- Register of directors, members, shareholders and secretaries
- Register of significant controllers: individuals or entities
- Register of charges over the company’s assets
- Meeting minutes for the company’s directors and members
- Accounting and financial records, including your balance sheet and profit and loss statement
Filing statutory returns
Your company secretary is responsible for ensuring all statutory returns are filed on time and accurately. Some of the most common returns include:
- Annual return: Must be filed within 42 days of your company’s incorporation anniversary.
- Tax return: Must be filed by all companies that are liable to pay taxes.
- Other reports: Several other reports may need to be filed depending on your company, such as reports on directors’ remuneration and company charges.
Ongoing administrative and advisory support
Your company secretary is the one-stop-shop for advice on company law, compliance regulations and corporate governance. They can provide specific support in areas such as board composition, shareholder rights, and conflict of interest.
Finally, they handle administrative tasks, such as preparing contracts, managing correspondence, and renewing your Business Registration Certification.
Switching to Osome is simple
We take care of the transition process from your old company secretary to us. It's efficient and hassle-free: we gather your documents and get their resignation sign-off.
Plans to fit your business
Essential
The basics for founders just starting out
HK$ 1,600with any Accounting plan HK$ 1,100
- Corporate Secretary services
- Corporate secretary support via online chat
- Annual General Meeting papers
- Annual Returns Filing
- Osome app document storage
Unlimited
Ongoing maintenance for stress-free business management
HK$ 3,000- Corporate Secretary services
- Corporate secretary support via online chat
- Annual General Meeting papers
- Annual Returns Filing
- Osome app document storage
- Corporate actions
- Change of directors or shareholders
- Transfer of shares
- Company changes e.g. name or address
Compliance kit
Everything you need to focus fully on your business
HK$ 7,000- Corporate Secretary services
- Corporate secretary support via online chat
- Annual General Meeting papers
- Annual Returns Filing
- Osome app document storage
- Corporate actions
- Change of directors or shareholders
- Transfer of shares
- Company changes e.g. name or address
- Compliance add-ons
- Business Registration Certificate (BRC) for 1 year
- Registered address with notifications, scanning and forwarding
Add-ons you might need
Registered Address
HK$ 2,500
All Hong Kong companies must have a local registered address to receive government and bank correspondence. Whenever you get mail, we open, scan and upload letters to your Osome account and send you a notification so you never miss a thing.
Chop and Seal Package
HK$ 500
A corporate stamp is no longer a legal requirement for companies in Hong Kong. If you need one, we can typically arrange delivery within 3-4 business days.
Business Registration Certificate
HK$ 2,500
Hong Kong businesses must apply for a Business Registration Certificate within 30 days of starting. We'll manage this process with the Business Registration Office, so you're compliant from day one.
Download our free compliance guide
Get clear on all the filing requirements and dates for Hong Kong businesses.
What our clients think about Osome services
“We saved a lot of time which we could reallocate to scaling our business”
89 %of customers recommend Osome services
“Our company secretary Cedric has been amazing to work with! The efficiency and clarity was exactly what we were looking for. 5 stars.”
Ely G
FAQ
What are corporate secretarial services?
Companies and firms in Hong Kong are required to have a company secretary. Corporate secretarial services allow business owners to outsource this role to an expert, so they can comply with their obligations in a straightforward, stress-free way.
Why do I need a company secretary?
Companies based in Hong Kong are required to have a company secretary to register a business. Company secretaries are responsible for reporting changes to a company's statutory details and books, filing returns and keeping records up to date.
Can a Hong Kong company operate without a secretary?
No, it is not legal to do so. Companies based in Hong Kong are required to appoint a company secretary under the Companies Ordinance. The secretary must live in Hong Kong and be at least 18 years of age to qualify.
What does a company secretary do?
Company secretaries ensure businesses comply with legal requirements and company records are accurate. That includes reporting changes to a company's statutory details and books, filing returns and keeping records up to date.
Which company must have a company secretary?
Every limited company based in Hong Kong must have a company secretary. Sole Proprietorships do not require a secretary, however, the use of this business structure is limited because the owner is responsible for all debts and unlimited liabilities.
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