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  1. Osome HK
  2. Company Secretarial Services

Company Secretary Services in Hong Kong

Stay focused on your business and outsource your company secretary admin to us. Our dedicated experts help you track tax deadlines, file documents, and keep your business compliant.

Pricing
Company Secretary Services in Hong Kong
4,9
out of 5, based on 337Google LogoGoogle reviews
Five stars

The service I received was exceptional from start to finish. Cedric, Mandy and Tori were incredibly friendly and attentive, making sure all my needs were met promptly. I was impressed by their professionalism and efficiency, and I'll definitely be returning for future business.

Mark Nava
Five stars

I found Osome’s information from the Hong Kong government’s official website. Compared with the service organizations my friends introduced to me before, it appears to be more professional and its services are more in line with mainland service standards. Special thanks to Duane and Charmaine who worked on my case.

Wang Fermi
Five stars

Top experience with Osome, they provide precise consultation and customised service plans that fit exactly my needs, saving me a lot of time and energy. My advisor, Autumn Yiu, explains each step with clear details and simple language for a layman like me. Very great service.

Kit Ying Cheung
What you get

Why hire an Osome company secretary?

  • Experienced secretary

    Experienced secretary

    Get a dedicated online company secretary with 10+ years of experience from the start. Message them through live chat and get a response within one day.

  • Keeping you compliant

    Keeping you compliant

    Our company secretaries ensure your statutory registers are kept up to date, so you remain compliant as your company evolves.

  • Documents in one place

    Documents in one place

    Don't stress about searching for documents ever again. We store all your documents in your secure account, making them easy to manage.

  • Focus on your business

    Focus on your business

    Outsourcing company secretary services frees you up to focus on your business and access experts without internal hiring costs.

Got questions? Chat with our local experts

Choose a convenient time to chat with our experts and get the answers you need to take the next step.

Got questions? Chat with our local experts
The process

What do corporate secretarial services include for Hong Kong companies?

Keeping your company compliant

A company secretary ensures that the business and its operation thoroughly comply with the regulations in the Hong Kong Companies Ordinance. This includes your statutory returns and keeping company records up to date.

Keeping your company compliant

Maintaining your statutory books

Hong Kong companies are legally required to keep their statutory books current. They must also be kept in a secure digital or physical location and be made available for inspection by the public if needed.

Essential statutory books documents include:

  • Register of directors, members, shareholders and secretaries
  • Register of significant controllers: individuals or entities
  • Register of charges over the company’s assets
  • Meeting minutes for the company’s directors and members
  • Accounting and financial records, including your balance sheet and profit and loss statement
Maintaining your statutory books

Filing statutory returns

Your company secretary is responsible for ensuring all statutory returns are filed on time and accurately. Some of the most common returns include:

  • Annual return: Must be filed within 42 days of your company’s incorporation anniversary.
  • Tax return: Must be filed by all companies that are liable to pay taxes.
  • Other reports: Several other reports may need to be filed depending on your company, such as reports on directors’ remuneration and company charges.
Filing statutory returns

Ongoing administrative and advisory support

Your company secretary is the one-stop-shop for advice on company law, compliance regulations and corporate governance. They can provide specific support in areas such as board composition, shareholder rights, and conflict of interest.

Finally, they handle administrative tasks, such as preparing contracts, managing correspondence, and renewing your Business Registration Certification.

Ongoing administrative and advisory support

Switching to Osome is simple

We take care of the transition process from your old company secretary to us. It's efficient and hassle-free: we gather your documents and get their resignation sign-off.

Switching to Osome is simple
Pricing

Plans to fit your business

We’ve got you covered no matter what you need, from just the essentials to a full-service compliance package.

Essential

The basics for founders just starting out

HK$ 2,100
with any Accounting plan 
HK$ 1,200
  • Corporate Secretary services
    • Corporate secretary support via online chat
    • Annual General Meeting papers
    • Annual Returns Filing
    • Osome app document storage
What's included?

Unlimited

Ongoing maintenance for stress-free business management

HK$ 3,300
  • Corporate Secretary services
    • Corporate secretary support via online chat
    • Annual General Meeting papers
    • Annual Returns Filing
    • Osome app document storage
  • Corporate actions
    • Change of directors or shareholders
    • Transfer of shares
    • Company changes e.g. name or address
What's included?

Compliance kit

Everything you need to focus fully on your business

HK$ 7,800
  • Corporate Secretary services
    • Corporate secretary support via online chat
    • Annual General Meeting papers
    • Annual Returns Filing
    • Osome app document storage
  • Corporate actions
    • Change of directors or shareholders
    • Transfer of shares
    • Company changes e.g. name or address
  • Compliance add-ons
    • Business Registration Certificate (BRC) for 1 year
    • Registered address with notifications, scanning and forwarding
What's included?

Add-ons you might need

  • Registered Address

    HK$ 2,750

    All Hong Kong companies must have a local registered address to receive government and bank correspondence. Whenever you get mail, we open, scan and upload letters to your Osome account and send you a notification so you never miss a thing.

  • Chop and Seal Package

    HK$ 550

    A corporate stamp is no longer a legal requirement for companies in Hong Kong. If you need one, we can typically arrange delivery within 3-4 business days.

  • Business Registration Certificate

    HK$ 2,750

    Hong Kong businesses must apply for a Business Registration Certificate within 30 days of starting. We'll manage this process with the Business Registration Office, so you're compliant from day one.

Download our free compliance guide

Get clear on all the filing requirements and dates for Hong Kong businesses.

By clicking, you agree to our Terms & Conditions, Privacy and Data Protection PolicyDownload link
Download our free compliance guide
Testimonials

What our clients think about Osome services

Google Logo
4,9
337 reviews
Customer stories
“We saved a lot of time which we could reallocate to scaling our business”
Chris Lee & Ryan Black, Buddy Bites
“We saved a lot of time which we could reallocate to scaling our business”
Facts & numbers

91 %of customers recommend Osome services

Review

“Our company secretary Cedric has been amazing to work with! The efficiency and clarity was exactly what we were looking for. 5 stars.”

Ely G

  • TC006825TC006825
  • Certified Public AccountantsCertified Public Accountants
  • Chartered SecretariesChartered Secretaries
  • Association of Chartered
 Certified AccountantsAssociation of Chartered
 Certified Accountants

FAQ

  • What are corporate secretarial services?

    Companies and firms in Hong Kong are required to have a company secretary. Corporate secretarial services allow business owners to outsource this role to an expert, so they can comply with their obligations in a straightforward, stress-free way.

  • Why do I need a company secretary?

    Companies based in Hong Kong are required to have a company secretary to register a business. Company secretaries are responsible for reporting changes to a company's statutory details and books, filing returns and keeping records up to date.

  • Can a Hong Kong company operate without a secretary?

    No, it is not legal to do so. Companies based in Hong Kong are required to appoint a company secretary under the Companies Ordinance. The secretary must live in Hong Kong and be at least 18 years of age to qualify.

  • What does a company secretary do?

    Company secretaries ensure businesses comply with legal requirements and company records are accurate. That includes reporting changes to a company's statutory details and books, filing returns and keeping records up to date.

  • Which company must have a company secretary?

    Every limited company based in Hong Kong must have a company secretary. Sole Proprietorships do not require a secretary, however, the use of this business structure is limited because the owner is responsible for all debts and unlimited liabilities.

Ask your question
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