Hong Kong
  • Singapore
  • UK
  1. Osome Blog Hong Kong
  2. Pointers to Get Your ID Approved by Companies Registry on Your First Try

Pointers to Get Your ID Approved by Companies Registry on Your First Try

When setting up a company in Hong Kong, each director and shareholder must submit a copy of their ID to Companies Registry (CR), the government body overseeing the registration of new businesses. Unfortunately, CR often rejects these copies for not meeting their standards. People then have to send the documents again, delaying the incorporation and costing them money.

This short article will help you do everything exactly the way Companies Registry wants you to and get your company started in Hong Kong on the first try.

What ID docs are we talking about?

All directors and shareholders must submit a copy of their identification document. The copies need to be certified true copies.

Certification for Hong Kong residents can be done by

  • Certified Public Accountants;
  • Hong Kong Solicitors;
  • Notaries Public.

Directors and shareholders from outside of Hong Kong, need to get notarized copies of their IDs. That means they need to find a notary public and buy the service of notarization.

How to certify true copies of documents in Singapore?

It is extremely important to ensure that all the documents you are submitting are genuine and legal. So you will have to send certified true copy samples. As a rule it is done by a notary public. Notaries public are senior lawyers of Singapore with more than 15 years of professional experience. They are appointed and follow the Notaries Public Act.

What is a notarized copy?

A notarized copy is quite similar to a certified true copy. The difference is that certified true copies are recognized only inside the country they have been certified in and notarized documents are recognized internationally.

How do I ensure a person has the capacity to act as a notary public?

Here’s what Osome recommends to help ensure your notary public will meet Companies Registry standards:

1. Before arranging your appointment, confirm the notary public’s commission is current. If it is not, any document notarized by them will not be legally authenticated.

2. During your appointment, obtain a copy of the notary's certificate confirming his commission as a notary public. This usually includes their legal name, identification or registration number and the dates of when the commission took effect and the date on which it expires.

3. Ask the notary public to note their website on the copy for verification purposes. Some of them do not include this by default.

What should a notarized passport copy look like?

Copyfin
  1. The document must be in English.
  2. The certified true copy of your passport must be in colour, clear, and easy to read. Don’t risk your time submitting a blurry one.
  3. If your document is not in English, the copy must be translated into English by a recognised translator. CR will not accept the copy in any other language.
Share this post:

Tips to run your business smarter.
Delivered to you monthly.

You'll receive a verification email you'll have to open and confirm the subscription.

You might like it

Incorporation

Cost of Living as a Foreign Business Owner in Hong Kong

You’ve decided on setting up your company’s base in Hong Kong. The next step then would be to find out how much it costs to live there before you make the jump.

E-commerce

How To Design Your Website To Attract Buyers

If you’re looking to improve your e-commerce page and improve sales, you might want to learn the fundamentals of how to design a good website.

Entrepreneur's Bootcamp

Best Practice Invoicing Tips for SMEs

Want to know how to improve your invoicing? We’ve unpacked a few best practice tips that are ideal for business owners in Hong Kong like you, So if you need a little guidance, and a recap on writing commercial invoices as a newbie, we can help.

E-commerce

Paypal vs Stripe: Comparing Pros & Cons of 2 Payment Gateways

As an e-commerce business owner, you would have heard of payment gateways PayPal and Stripe. With these two big platforms being the most popular online payment gateways, you may face a dilemma when it comes to deciding which payment gateway to use.

Entrepreneur's Bootcamp

What Is a Compliance Calendar?

The repercussions of missing crucial deadlines extend beyond non-compliance and can even include hefty fines, lost revenues and opportunities, as well as decreased productivity.

E-commerce

An Online Seller's Guide to E-commerce Fulfillment & Shipping

Here’s a guide to e-commerce fulfilment and shipping for new sellers in Hong Kong looking to drive revenue from online sales. Find out more about the methods, models and software that’ll help you scale the business you’ve worked hard to build.

E-commerce

Tips For Amazon Sellers To Better Manage Your Inventory

Brand owners and sellers of all scales struggle to seek a well-balanced supply chain. Additionally, Amazon has its own inventory management rules, which makes everything even tougher.

E-commerce

The 10 Best E-commerce Hosting Services in 2021

When you are setting up your e-commerce shop, the right hosting provider can make all the difference. However, with a variety of options out there, choosing the best one can be confusing.

E-commerce

What To Include in an E-commerce Invoice?

For business owners who own and run an online store, you probably already know that invoices must be sent to your customers for the services you provide or the goods you sell, as a form of purchase proof.

Secretary

What Are the Penalties for Late Filing of Documents?

You will usually need to file your documents by a fixed time however, business owners are often so busy with business engagement that they forget about the deadlines.

Incorporation

How To Set Up Your Own Employment Agency

Given the importance of employment agencies, it is no doubt that they play an integral role in Hong Kong's economic success. Find out how to start an employment agency in Hong Kong as the world hurtles to define a new future of work.

E-commerce

How Packaging Inserts Can Increase Your E-commerce Revenue

As a business owner, you can use packaging inserts to publicise your products. Placing your focus on existing customers also means that you do not have to splurge extra dollars on marketing.

Tips to run your business smarter. Delivered to you monthly.

You'll receive a verification email you'll have to open and confirm the subscription.

We’re using cookies! What does it mean?