Company stamp (company seal) — used to validate official documents, like contracts, certificates, deeds, etc. Company seals contain the name and registration number of the company. As of 2017, it is not obligatory to use them in Singapore, though it is still a common practice. Your company secretary is in charge of keeping and using it.
When is the company stamp used?
Companies usually apply seals in the following scenarios:
- To validate a document that needs to be executed as a deed (as opposed to a simple contract)
- Corporate documents such as share certificates
- To communicate information required by law on the documents. The Companies Act requires the company’s registration number to be legible on all kinds of documents. Yo may use a letterhead or a stamp containing this data.
What is the difference of a document with or without company stamp?
Historically, company seal was important to validate the documents and support their authenticity. The seal on paper signified company’s commitment to the contract or act. The documents signed by directors alone could be subject to legal interpretation as the act or deed carried out by the individual on behalf of the company. Nowadays the corporate seals lose the importance that was once attributed to them.
How and where can I get a company stamp in Singapore?
It’s really easy. There are a lot of providers who can make custom company stamps for local entrepreneurs. Just choose the design from the variety of options, provide you company UEN, the necessary information, and you are ready to go. Once you’ve given all the details, making a stamp takes a few days. You can start using your stamp right away.
What information should a company stamp have?
There’s no legal requirement as to what you need to put on a stamp. Usually, it depends on company preference. You can include the company name, mailing address, registration number and other details you think are important.
Is having a company stamp a legal requirement?
According to Section 41A of the Companies Act, it’s optional.
A corporate seal becomes more of a tradition of a past than something obligatory. Today, the signature of an individual with authority (i.e. director, CEO) is more recognizable. Even though the company seal is no longer required, it still is a mark of identity for a corporation.