Corporate Secretaries who politely chase you
Get a Corporate Secretary with years of experience who knows your business and drafts your papers
We keep track of filing deadlines and your financial year end. They’re our deadlines now, but you can always see them
Resolutions in one place
We store all docs neatly and securely in your account so you never have to go chasing them through piles of paper or email chains again
Join Osome Anywhere
You can find members of the Osome community in the countries below, get in touch to learn more about how to manage your company secretary in Singapore from wherever you are.
The cost of your company secretary with Osome is one fixed price every month, so you can file all your statutory documents, change your registered company details, and access expert support 24 hours a day, without worrying about paying extra. All of your documents are stored centrally in the Osome App so you can have full visibility of the company status at any time.
You are required to appoint a corporate secretary within six months of incorporating your business. They also need to be a resident of Singapore, Osome makes it simple to manage your company secretary services in Singapore from Malaysia. We prepare and record AGM documents, transfers of shares, and update any changes of business activity or company officers with ACRA.
We support entrepreneurs in India with corporate secretarial services for your business in Singapore. Providing guidance on your company structure to help you make the right decisions for your business accounts. We ensure your company is compliant with the law and file your Annual Returns and Company Accounts with Accounting and Corporate Regulatory Authority (ACRA).
Whether you are an American running your company in Singapore or would like to expand an American company into the region, Osome can help. As your appointed company secretary firm in Singapore, we handle all of your government correspondence directly and maintain your business registers. So you can easily track compliance deadlines and manage your company secretary service remotely.
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All fees, any resolutions included
Our Unlimited package covers all event-driven changes, government fees, and annual filings, so no extra charges out of the blue
1 year Essential Secretary
Good for a small company or a business with a settled structure
- S$60 Annual Filing government fee included
- Corporate Secretary routine Annual Filing and AGM preparation
on top: changes +$50/E
- Non-share related changes S$50
- Share related change S$100
- Corporate shareholder S$100
1 year Unlimited Secretary
Perfect for the first year with many changes, or for a larger business
- S$60 Annual Filing government fee included
- Corporate Secretary routine Annual Filing and AGM preparation
Additional services you may need
- Company stamp S$60
- CorpPass registration S$100
- Striking off a dormant company S$600
- Striking off a company S$400
- Super Lean plan S$800/y
- Sleeping beauty plan S$600/y
We know what corporate secretarial services your business needs
Different industries have different needs: you may be constantly changing the shareholder structure, or changing the address, or on the contrary, need the bare minimum and looking to save up. Here’s a short list of industries we help in Singapore.
Corporate Secretary for Software Industry
Startups are choosing Singapore as their headquarters as there are abundant opportunities in the software industry. 50,000 Info-Communications Technology jobs are expected to be created in Singapore in the next few years.
Corporate Secretary for Retail Industry
Medical goods shops, convenience stores, and supermarkets are performing well this period as demand for fresh produce and personal hygiene products increase. E-commerce stores are also performing well due to contactless shopping.
Corporate Secretary for Real Estate Industry
Singapore is an attractive place for property investment from business owners and wealthy individuals from around the world. Wing Tai Holdings was able to sell 70% of its 2020 condominium project, The M, despite the pandemic.
Corporate Secretary for Manufacture Industry
Biomedical manufacturing, precision engineering and the chemical clusters of manufacturing in Singapore have seen growth this year. The output of Singapore’s production of these products increased 24.2% in September 2020 on a year-on-year basis.
Corporate Secretary for Insurance Industry
Industry players are reaching out to help the community through extended health covers. In 1H 2020, a 17 per cent year-on-year increase in weighted single premiums amounting to S$622.9 million in total was achieved. Employment in the life industry rose by 4%.
Corporate Secretary for Hospitality Industry
As flight routes open up with more countries signalling that the tourism sector will open, revenue in the Hotels segment is projected to reach US$568m in 2020, with 90% of total revenue generated through online sales by 2025.
Corporate Secretary for Healthcare Industry
Singapore's medical healthcare market is expected to grow to US$29 billion in 2020. Singaporeans' are using more healthcare services due to its ageing population, and people are detecting diseases earlier.
Corporate Secretary for Financial Industry
Singapore’s financial sector grew by 5.9% in the first half of 2020 and is aiming to attract more global and regional headquarter functions of financial institutions like banks, from around the world.
Corporate Secretary for Entertainment Industry
Singapore’s E&M spending expected to jump 5.3% in 2021. The pandemic is shaping the entertainment and media industry to provide content for audiences which are more remote, virtual, and home-centric.
Corporate Secretary for Education Industry
Edtech is maturing in Singapore as parents look for cheaper alternatives for private institutions for their children. On average, Singaporean parents spend S$155 – S$255 a month on tuition.
Corporate Secretary for E-commerce Industry
Singaporean online sales are set to reach S$9.5 billion in 2020. Ever since the circuit breaker measures took place, more consumers have been purchasing products via online shopping as it’s more convenient and safe.
Corporate Secretary for Construction Industry
The projected demand for the construction industry this 2020 is set at S$18 billion to $23 billion from upcoming private sector projects, and for public sector projects like residential buildings, and an extended transport system.
Corporate Secretary for Travel Industry
The Singapore government distributing S$320 million in “tourism credits” to residents to drive local spending in domestic travel, highlighting eateries, shops, hotels and entertainment spots and encouraging domestic tourism and travel.
Corporate Secretary for Recruitment Industry
Employers are hiring in the sectors of healthcare, education, finance, government, IT, security, transportation, construction, manufacturing, and insurance. Jobseekers are also turning to recruitment agencies to get job placements quicker.
Corporate Secretary for Shipping Industry
The shipping industry is one of the core sectors for Singapore’s economy with over 5,000 maritime companies in Singapore - including more than 130 international shipping groups.
Corporate Secretary for Publishing Industry
Singapore is a vibrant digital books market, recording 4.2 million downloads of digital books through its National Library Board. Not bad for a country of just 5.8 million people.
Corporate Secretary for Food Industry
Singapore’s food manufacturing industry is a hidden gem. This industry contributes 1.1% of the Singapore GDP, and employs more than 48,000 workers.
The duties and responsibilities of a Company Secretary in Singapore
The person that provides corporate secretarial services is responsible for the company’s compliance with the law. It translates to drafting, maintaining and organising multiple essential documents.
AGM & Board meetings
Scheduling, organising and maintaining the necessary protocol during the Board Meetings and Annual General Meeting
Maintaining Registers that need to be updated according to the changes that transpire in the company
Filing the Annual Returns and Company Accounts with Accounting and Corporate Regulatory Authority (ACRA)
Identifying the need for specific actions, inform the directors or shareholders as necessary, and process these changes according to the Singapore legal framework
Read more about Osome Company Secretary Services
Annual return filing
Annual return — a set of documents that indicate your company’s financial health and status
Annual general meeting — a compulsory yearly procedure during which a company informs its shareholders about the financial situation and the shareholders issue a resolution of approval
Change of company name
Having picked a new company name, you must validate it in ACRA
Change of officers
You need to report to ACRA if you appoint or fire a director, a company secretary or an auditor
Change of corporate address
If you decide to change your company's registered address
Change of business activity
If you decide to change your company's business activity, ACRA wants to know about it
Transfer of shares
Transfer of shares in a private limited company — a procedure when a shareholder sells all of his shares or some of them to a company or an individual
Allotment of shares
According to Companies Act, Allotment of shares is a procedure of creating and issuing shares, either for new or existing shareholders
- Our accountants are certified by ISCA
- License No. 19S9930
- Pioneers of Cloud Community Network
Why outsource corporate secretarial services?
Only really big companies need an in-house Corporate Secretary – there is simply not much to do for the officer in a small one. Unless there are constant changes, the Corporate Secretary is only busy preparing for the AGM and filing the Annual Return once a year. If that is your case, outsource these services just like most of the small and medium companies in Singapore.
Can I be a Corporate Secretary myself?
If you’d like to. First, you need to have all the qualifications of a Corporate Secretary plus 5 years of experience. Second, you have to be a Singapore citizen, or a permanent resident, or an EntrePass holder. Finally, you can’t be both the only director and the Corporate Secretary.
Do I need a Corporate Secretary?
Yes, you do — ACRA requires every Singapore business to hire a Corporate Secretary within the first 6 months after the incorporation and later this position can’t be vacant for more than 6 months. Your Corporate Secretary has to be a Singapore resident. You can outsource this service to an agency like us.
What is required of my company?
First, Corporate Secretary tracks changes in your company and reports to ACRA. Whenever you change directors, auditors, secretaries, shareholders, your share capital or the company name they send a notice. Then there are several registers they have to maintain, like the Register of Company Charges or the Register of Controllers. They are in charge of preparing and recording board minutes and annual general meetings, as well as dealing with the official correspondence and the insurance.
What if I already have a corporate secretary? It is probably hard to switch, right?
Switching company secretaries is easy. You would need to only prepare and submit the following documents to ACRA:
- A resignation letter from your previous company secretary
- A director’s resolution accepting both the resignation of the former secretary and the appointment of a new secretary
- Form 45B indicates the consent of the new company secretary to take up the role
- The above documents need to be submitted to ACRA within 14 days of the change of secretary.
Does a Singapore branch office need to appoint a company secretary?
It’s not compulsory for a Singapore branch office of a foreign company to appoint a company secretary. However, while registering the branch, we strongly advise the foreign company to appoint a registered filing agent, be it an accounting firm, a corporate secretarial firm, to submit an online registration application on the behalf of your company.
What if my Corporate Secretary resigns?
At Osome, we protect you from the hassle of changing Corporate Secretaries. You get two experts assigned to your company: one in charge and another one to back him up. If your dedicated Secretary takes a vacation, gets sick, or resigns, the second one takes over instantly and smoothly.
Who is responsible for my papers?
We take care of all the necessary documents: prepare standard papers for AGMs, process annual returns, support changes in your company with resolutions and update the necessary registers. We only need you to update us when the change has happened so we can start the flow and send you the documents ready for e-sign.
What if I need a lot of documents?
Often a business requires a lot of changes, especially if you’re just figuring out your company structure or going through a transformation period. Paying for each resolution would be costly, so we came up with a subscription plan. For S$300 a year, you can upgrade to Unlimited Corporate Secretary. This package includes all and any resolutions you might need, so no more extra charges.
What if my documents are a mess?
If you feel like your paperwork right now is out of shape, that’s ok: it’s our job to make sure everything is in order. Once you switch to Osome, we guarantee that each document gets stored in a relevant folder easy for you to retrieve and share. No more digging papers out of messy email threads or clogged databases.
Is there a risk of getting fined?
ACRA fines companies that miss filing deadlines or make mistakes in the documents. We’ve automated standard processes to manage these risks: the AI updates deadlines and fills out forms, so you don’t have to worry about human errors.
What business entities can use Osome?
Osome serves all kinds of businesses registered in Singapore: private limited companies, general, limited, and limited liability partnerships. If you have a Sole Proprietorship and want to switch, we’ll help you with the process. We work with all industries, including the businesses that need licensing.
Will I need someone in-house or is Osome enough?
Osome certified Corporate Secretaries are self-sufficient. They track deadlines and set tasks to themselves, ensuring your compliance with the law. Osome does both: produces documents and files them to the government bodies, so zero support from your staff is needed.
Will I have to do anything myself?
You need to let us know when you’ve initiated changes in your company: got a new registered address, replaced directors, officers or shareholders or decided you want a new name for the company. Just send us a message in the chat — we’ll prepare the documents, send them to you and you sign them electronically with a tap of your finger.
How do Osome customers communicate with their Osome agents?
The go-to option is our in-app chat. It’s faster than emails and you can ask questions on the go. You can also use the web version of the service. However, our communication does not have to be just that — we can arrange calls or meet up if that’s more convenient for you.
In what form should I submit my data?
Send us your records in whichever format you have them. Drop your files in our app, store them in a cloud or email to our experts — we’ll take care of the rest.
How and when to appoint a company secretary?
It is a legal requirement for all companies registered in Singapore to appoint a company secretary within 6 months of its incorporation. If the company only has one director, they cannot be the company secretary too. If the company has more than one director, then one of them can be the company secretary.
The company secretary makes sure that the company is compliant with Singapore’s Company Law through various responsibilities such as filing annual returns. There is specialised knowledge and skills that a company secretary should possess to carry out that responsibility.
If no director in the company is able to take on the role, companies can appoint a corporate secretarial firm to provide them with corporate secretarial services. These firms will provide the company with a dedicated company secretary in Singapore, of a team of dedicated corporate secretaries who will achieve the task.
How do I terminate the services of our company secretary?
If you are thinking of changing company secretary, the best way to terminate the services of your current company secretary is to request them to resign. However, if they do not cooperate, the board of directors can approve a resolution to terminate them.
After the resolution has passed, the company just needs to notify ACRA within 14 days of the change.
What is Company Secretary?
The corporate secretary is an officer every Singapore company must have. Their job is to make sure company paperwork is in order, on time, and in compliance with the law. This critical role requires various certifications and involves a lot of responsibility.
Who can be a Company Secretary? Can I become the Corporate Secretary myself?
If you like. First, you need to have all the qualifications of a Corporate Secretary plus 5 years of experience. Second, you have to be a Singapore citizen, or a permanent resident, or an EntrePass holder. Finally, you can’t be both the only director and the Corporate Secretary.
Is Company Secretary a director?
No, these are two different roles in the company. Your Corporate Secretary does not receive the director status. However, if the same person wants to be both, Singapore law allows it. In this case, there must be other directors — a single director can’t be a Corporate Secretary, too.
Is Company Secretary an employee?
You can hire a Corporate Secretary as your employee or outsource this service. Often a company does not have enough secretarial tasks for a full in-house job. When you entrust this role to Osome, you don’t have to pay a salary and associated taxes. The expense is limited to the package you choose.
What are company secretary duties and functions?
A company secretary’s duties and functions are to take care of all the necessary documents required by law. It is their job to process every decision and every change your business goes through and report to ACRA accordingly.
They are responsible for:
- Maintaining and updating the company’s statutory registers such as the register of substantial shareholders, register of charges, register of members etc. as prescribed by the law.
- Sending notices of Annual General Meetings to the members and shareholders. The Secretary must also prepare the agenda and organize these meetings, and record the minutes.
- Ensure that the company and its directors abide by the rules set out by the Constitution of the Company at all times.
- Ensure that the company’s name and entity number are stated on all the notices, business letters and other official correspondences.
File necessary returns and forms with the Company Registrar within the specified timeline, such as Annual Returns, return of allotment of shares and notice of appointment or resignation of a director.
Why outsource corporate secretarial services?
Only really big companies need an in-house corporate secretary – because in a small one the officer simply does not have much to do. Unless there are constant changes to the company’s top management, constitution, business activities, and shareholders, the corporate secretary only is only busy preparing for the Annual General Meeting and filing the Annual Return once a year. If that is your case, you can follow the example of most small and medium-sized companies in Singapore and outsource the secretary.
What documents does a Corporate Secretary prepare?
First, a Corporate Secretary tracks changes in your company and reports to ACRA. Whenever you change directors, auditors, secretaries, shareholders, your share capital or the company name they send a notice. Then there are several registers they have to maintain, like the Register of Company Charges or the Register of Controllers. They are in charge of preparing and recording board minutes and annual general meetings, official correspondence and insurance.
What are the typical qualifications of a professional company secretary?
As company secretaries need specialised knowledge, typically company secretaries would need to be:
- a qualified person under the Legal Profession Act (Cap. 161)
- a public accountant registered under the Accountants Act (Cap. 2)
- a member of the Institute of Certified Public Accountants of Singapore
- a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators
- a member of the Association of International Accountants (Singapore Branch)
- a member of the Institute of Company Accountants, Singapore
Why is Osome the preferred corporate secretarial agent?
Osome has helped many companies navigate the complex legal rules to stay compliant with professional corporate secretarial services. All you have to do then is to focus on running and growing your business.
Our professional team of experienced company secretaries will walk alongside you to address any questions you may have. We give practical advice that suits your company’s situation and help you to prepare the necessary corporate documents for any filings needed.
We also help business owners to incorporate companies in Singapore from anywhere in the world. All submissions of documents are done remotely and online. You save money by not having to travel or spend on expensive courier services. Talk to us when you want an efficient, reliable, and cost-effective way to handle administrative company secretarial tasks.