Corporate secretarial services for your business

At Osome, we protect you from the hassle of changing Corporate Secretaries. You get two experts assigned to your company: one in charge and another one to back him up. If your dedicated Secretary takes a vacation, gets sick, or resigns, the second one takes over instantly and smoothly.

We take care of all the necessary documents: prepare standard papers for AGMs, process annual returns, support changes in your company with resolutions and update the necessary registers. We only need you to update us when the change has happened so we can start the flow and send you the documents ready for e-sign.

Often a business requires a lot of changes, especially if you’re just figuring out your company structure or going through a transformation period. Paying for each resolution would be costly, so we came up with a subscription plan. For S$300 a year, you can upgrade to Unlimited Corporate Secretary. This package includes all and any resolutions you might need, so no more extra charges.

If you feel like your paperwork right now is out of shape, that’s ok: it’s our job to make sure everything is in order. Once you switch to Osome, we guarantee that each document gets stored in a relevant folder easy for you to retrieve and share. No more digging papers out of messy email threads or clogged databases.

ACRA fines companies that miss filing deadlines or make mistakes in the documents. We’ve automated standard processes to manage these risks: the AI updates deadlines and fills out forms, so you don’t have to worry about human errors.

Osome serves all kinds of businesses registered in Singapore: private limited companies, general, limited, and limited liability partnerships. If you have a Sole Proprietorship and want to switch, we’ll help you with the process. We work with all industries, including the businesses that need licensing.

Osome certified Corporate Secretaries are self-sufficient. They track deadlines and set tasks to themselves, ensuring your compliance with the law. Osome does both: produces documents and files them to the government bodies, so zero support from your staff is needed.

You need to let us know when you’ve initiated changes in your company: got a new registered address, replaced directors, officers or shareholders or decided you want a new name for the company. Just send us a message in the chat — we’ll prepare the documents, send them to you and you sign them electronically with a tap of your finger.

The go-to option is our in-app chat. It’s faster than emails and you can ask questions on the go. You can also use the web version of the service. However, our communication does not have to be just that — we can arrange calls or meet up if that’s more convenient for you.

Send us your records in whichever format you have them. Drop your files in our app, store them in a cloud or email to our experts — we’ll take care of the rest.

It is a legal requirement for all companies registered in Singapore to appoint a company secretary within 6 months of its incorporation. If the company only has one director, they cannot be the company secretary too. If the company has more than one director, then one of them can be the company secretary.

The company secretary makes sure that the company is compliant with Singapore’s Company Law through various responsibilities such as filing annual returns. There is specialised knowledge and skills that a company secretary should possess to carry out that responsibility.

If no director in the company is able to take on the role, companies can appoint a corporate secretarial firm to provide them with corporate secretarial services. These firms will provide the company with a dedicated company secretary in Singapore, of a team of dedicated corporate secretaries who will achieve the task.

If you are thinking of changing company secretary, the best way to terminate the services of your current company secretary is to request them to resign. However, if they do not cooperate, the board of directors can approve a resolution to terminate them.

After the resolution has passed, the company just needs to notify ACRA within 14 days of the change.

The corporate secretary is an officer every Singapore company must have. Their job is to make sure company paperwork is in order, on time, and in compliance with the law. This critical role requires various certifications and involves a lot of responsibility.

If you like. First, you need to have all the qualifications of a Corporate Secretary plus 5 years of experience. Second, you have to be a Singapore citizen, or a permanent resident, or an EntrePass holder. Finally, you can’t be both the only director and the Corporate Secretary.

No, these are two different roles in the company. Your Corporate Secretary does not receive the director status. However, if the same person wants to be both, Singapore law allows it. In this case, there must be other directors — a single director can’t be a Corporate Secretary, too.

You can hire a Corporate Secretary as your employee or outsource this service. Often a company does not have enough secretarial tasks for a full in-house job. When you entrust this role to Osome, you don’t have to pay a salary and associated taxes. The expense is limited to the package you choose.

A company secretary’s duties and functions are to take care of all the necessary documents required by law. It is their job to process every decision and every change your business goes through and report to ACRA accordingly.

They are responsible for:

1. Maintaining and updating the company’s statutory registers such as the register of substantial shareholders, register of charges, register of members etc. as prescribed by the law.
2. Sending notices of Annual General Meetings to the members and shareholders. The Secretary must also prepare the agenda and organize these meetings, and record the minutes.
3. Ensure that the company and its directors abide by the rules set out by the Constitution of the Company at all times.
4. Ensure that the company’s name and entity number are stated on all the notices, business letters and other official correspondences.

File necessary returns and forms with the Company Registrar within the specified timeline, such as Annual Returns, return of allotment of shares and notice of appointment or resignation of a director.

Only really big companies need an in-house corporate secretary – because in a small one the officer simply does not have much to do. Unless there are constant changes to the company’s top management, constitution, business activities, and shareholders, the corporate secretary only is only busy preparing for the Annual General Meeting and filing the Annual Return once a year. If that is your case, you can follow the example of most small and medium-sized companies in Singapore and outsource the secretary.

First, a Corporate Secretary tracks changes in your company and reports to ACRA. Whenever you change directors, auditors, secretaries, shareholders, your share capital or the company name they send a notice. Then there are several registers they have to maintain, like the Register of Company Charges or the Register of Controllers. They are in charge of preparing and recording board minutes and annual general meetings, official correspondence and insurance.

As company secretaries need specialised knowledge, typically company secretaries would need to be:

• a qualified person under the Legal Profession Act (Cap. 161)
• a public accountant registered under the Accountants Act (Cap. 2)
• a member of the Institute of Certified Public Accountants of Singapore
• a member of the Singapore Association of the Institute of Chartered Secretaries and Administrators
• a member of the Association of International Accountants (Singapore Branch)
• a member of the Institute of Company Accountants, Singapore

Osome has helped many companies navigate the complex legal rules to stay compliant with professional corporate secretarial services. All you have to do then is to focus on running and growing your business.

Our professional team of experienced company secretaries will walk alongside you to address any questions you may have. We give practical advice that suits your company’s situation and help you to prepare the necessary corporate documents for any filings needed.

We also help business owners to incorporate companies in Singapore from anywhere in the world. All submissions of documents are done remotely and online. You save money by not having to travel or spend on expensive courier services. Talk to us when you want an efficient, reliable, and cost-effective way to handle administrative company secretarial tasks.