Company Secretary in Singapore

A corporate secretary is a person responsible for all necessary documents required by law. For example, issuing company resolutions, managing regulatory filings and maintaining company books. Every Singapore business must have one. This critical role requires various certifications and involves a lot of responsibility.

Only really big companies need an in-house corporate secretary – because in a small one the officer simply does not have much to do. Unless there are constant changes to the company’s top management, constitution, business activities, and shareholders, the corporate secretary only is only busy preparing for the Annual General Meeting and filing the Annual Return once a year. If that is your case, you can follow the example of most small and medium-sized companies in Singapore and outsource the secretary.

If you like. First, you need to have all the qualifications of a Corporate Secretary plus 5 years of experience. Second, you have to be a Singapore citizen, or a permanent resident, or an EntrePass holder. Finally, you can’t be both the only director and the Corporate Secretary.

First, a Corporate Secretary tracks changes in your company and reports to ACRA. Whenever you change directors, auditors, secretaries, shareholders, your share capital or the company name they send a notice. Then there are several registers they have to maintain, like the Register of Company Charges or the Register of Controllers. They are in charge of preparing and recording board minutes and annual general meetings, official correspondence and insurance.