Hong Kong
  • Singapore
  • UK
  1. Osome Blog Hong Kong
  2. Filing Your Annual Return in Hong Kong: A Quick Guide

Filing Your Annual Return in Hong Kong: A Quick Guide

Let’s start with the important bit. Filing an annual return to Companies Registry is not a choice, it is something you need to do legally. If you own an incorporated company in Hong Kong, this quick guide will help you get up to speed on the process.

What Exactly is an Annual Return?

Every year, you need to tick the boxes of corporate compliance and pay a fee to renew your business registration certificate. This is where your annual return comes in. Think of it as something like a driving license. You need to pass some checks and only then will you be able to continue running your business legally

This form below (officially referred to as Form NAR1) gives the government a snapshot of the most important details about your company - covering everything from shareholder and director information, to your official registered address and overview of operations. Your annual return is prepared by your appointed Company Secretary and delivered to Companies Registry where it becomes public record.

Osome HK Annual Return Filing
Here’s a glimpse of the NAR1 form

Company Secretary: Annual Returns Made Simple

Company secretary, corporate secretary, or compliance officer. They are also your fines fighter and, penalty protector. Upon the incorporation of your company, and having your business up and running, you (and any fellow directors) need to appoint a Company Secretary in Hong Kong.

Not only do they make sure your business adheres to Hong Kong’s corporate law, but they’re also responsible for the less glamorous tasks, like documenting any operational, managerial or structural changes to your business. They’re responsible for collating, signing, certifying and submitting this information on time and are just as liable as you for the accuracy of what’s included in your annual return.

Can I switch my Secretary?

Of course. Your newly appointed Secretary will take care of the handover and keep the Companies Registry in the loop. You don’t need to lift a finger. Ask us about this.

HK Accounting

What Date Is My Annual Return Due?

In April, you’ll get a Profit Tax Return.

The Inland Revenue Department (IRD) will issue profits tax return form to companies that are carrying out their business in Hong Kong.

The clue’s in the name. Every calendar year. Within 42 days of your company’s initial incorporation (except for the first year). Even if the fundamental information about your company hasn’t changed year-on-year, you are still required to submit the NAR1 form and pay the registration fee. Speaking of which, here are the annual fees applicable to different companies:

●   Public Company: HK$140

●   Company Limited by Guarantee: HK$105

●   Private Company: HK$105

It’s important to submit your annual return within the allotted time frame to avoid what could end up as hefty penalties (or worse, prosecution for breaching the Companies Ordinance). The later the submission, the higher the fine you face. Take a look:

Date of Delivery Months Since Company Incorporation Penalty
42+ days >3 HK$ 870
3+ months >6 HK$ 1,740
6+ months >9 HK$ 2,610
9+ months +9 HK$ 3,480

Ways to Submit Your Annual Return

Hard Copy: If you go this route, you’ll need to download the NAR1 form and deliver a signed copy by post or in-person to the Companies Registry. This PDF provides a handy overview of the filing requirements.

Electronic Form: The Companies Registry has an electronic filing service that’s accessible 24/7. Get to know more about the e-Registry and how you can sign up for this service.

Signed, sealed, delivered

There it is. The what, why and how to go about your company annual return as a Hong Kong business owner. Remember, you’re not in this alone. If you’ve got questions, drop us a message.

Share this post:

Tips to run your business smarter.
Delivered to you monthly.

You'll receive a verification email you'll have to open and confirm the subscription.

You might like it

E-commerce

Paypal vs Stripe: Comparing Pros & Cons of 2 Payment Gateways

As an e-commerce business owner, you would have heard of payment gateways PayPal and Stripe. With these two big platforms being the most popular online payment gateways, you may face a dilemma when it comes to deciding which payment gateway to use.

Entrepreneur's Bootcamp

What Is a Compliance Calendar?

The repercussions of missing crucial deadlines extend beyond non-compliance and can even include hefty fines, lost revenues and opportunities, as well as decreased productivity.

E-commerce

An Online Seller's Guide to E-commerce Fulfillment & Shipping

Here’s a guide to e-commerce fulfilment and shipping for new sellers in Hong Kong looking to drive revenue from online sales. Find out more about the methods, models and software that’ll help you scale the business you’ve worked hard to build.

E-commerce

Tips For Amazon Sellers To Better Manage Your Inventory

Brand owners and sellers of all scales struggle to seek a well-balanced supply chain. Additionally, Amazon has its own inventory management rules, which makes everything even tougher.

E-commerce

The 10 Best E-commerce Hosting Services in 2021

When you are setting up your e-commerce shop, the right hosting provider can make all the difference. However, with a variety of options out there, choosing the best one can be confusing.

E-commerce

What To Include in an E-commerce Invoice?

For business owners who own and run an online store, you probably already know that invoices must be sent to your customers for the services you provide or the goods you sell, as a form of purchase proof.

Secretary

What Are the Penalties for Late Filing of Documents?

You will usually need to file your documents by a fixed time however, business owners are often so busy with business engagement that they forget about the deadlines.

Incorporation

How To Set Up Your Own Employment Agency

Given the importance of employment agencies, it is no doubt that they play an integral role in Hong Kong's economic success. Find out how to start an employment agency in Hong Kong as the world hurtles to define a new future of work.

E-commerce

How Packaging Inserts Can Increase Your E-commerce Revenue

As a business owner, you can use packaging inserts to publicise your products. Placing your focus on existing customers also means that you do not have to splurge extra dollars on marketing.

Tax

A Guide to Reducing Taxable Income for Small Businesses

As a business owner, you can’t escape paying taxes. But what kind of taxes would you have to pay, and how are you taxed?

E-commerce

5 Profitable E-Commerce Niches Worth Looking At

If you’re just starting or looking to go in a new direction, finding a lucrative niche will make every part of running your e-commerce business easier. This article will look at trending e-commerce niches to consider.

Customer Stories

How RoyalKey Saved 4h/day & Reduced Stress with Osome

For Denis Andrei Valcu, setting up his own business was his dream and passion. Fast forward to today, the company he set up, RoyalKey, gets most of their business through gaming channels, honing their reputation as a go-to for gamers’ software needs.

Tips to run your business smarter. Delivered to you monthly.

You'll receive a verification email you'll have to open and confirm the subscription.

We’re using cookies! What does it mean?