Singapore
  • Hong Kong
  • UK
  1. Osome Blog Singapore
  2. Creating an Invoice When Selling on Amazon

Creating an Invoice When Selling on Amazon

If you’re selling products on Amazon, this guide could come in handy. We’ll explore how to create, access and share invoices on one of the world largest online retailers and make a big thing out of your small business.

By the way, if you need further advice on how to tackle your accounting tasks on Amazon, you can lean on our accountants for the actual “doing” part. We’ll tap into the accounting admin and take on navigating the numbers on your Amazon Business account so you can focus on which products are profitable to sell.

What To Do Before Selling on Amazon

There’s value in process and order. To create an e-commerce invoice on Amazon, you need to sell products. To sell products, you need to register your Amazon business account. So, start here. Put in the upfront effort because you’ll need to be up and running before we can take the reins and rescue you from a sea of admin and deliver you to stress-free shores.

Here’s a snapshot of the steps to get started as an e-commerce entrepreneur on Amazon:

  1. Incorporate your Company
  2. Get your Unique Product Identifier
  3. Sign up for an Amazon account
  4. Verify your identity
  5. List your products
  6. Set up your online payment gateways

To create an invoice on Amazon, you need to know what goes into creating an e-commerce invoice. So let’s start with what it looks like:

  • “Invoice” should be prominent
  • Unique invoice number
  • Your official business name or supplier info
  • Important contact info
  • Date of issue
  • Taxation or other registration codes
  • Your client details (customer information)
  • Item description
  • Cost additions or deductions
  • Details for payment
  • Sales tax
  • Total amount due
  • Any specific T&Cs

Who Can Access My Amazon Invoices?

These are money matters and cyber security is an important consideration. Only specific users can view, download and access your Amazon invoices. Permissions can be granted to designated roles which include Group Administrators, Business Administrators, Requisitioners, Finance Users. They’ll need to be assigned by whoever’s got group-level permissions (hint, if it’s your business, it should be you).

3 Sections on Amazon Business Where You Can View Invoices:

  1. INVOICES: No surprises here! This is where all your invoices are displayed along with info that’s directly impacted by or linked to them. It’s where you can get a snapshot of all funds linked to your account.

    Users with default permission to access: Biz Account Admins, Finance Users

  2. ORDERS: This is where you can also see your invoices, but instead of being displayed all together they’re grouped according to their corresponding orders.

    Users with default permission to access: Biz Account Admins, Finance Users, Requisitioners

  3. BUSINESS ANALYTICS: Not only can you see your invoices and their Payment Reference IDs, but you can also download up to 45 at a time! Another nifty feature is being able to generate an Orders Report from your account (which is a vital part of your invoice reconciliation process).

    Users with default permission to access: Group Admins, Finance Users, Biz Account Admins

How To Download an Invoice from Business Analytics:

Log in to your Business account dashboard → Select “Your Account for Business” →  “Business Analytics” → Select a report type → Choose “Get order documents OR check the boxes relevant to you → Take your pick from your order list → Hit that “Download” button → You’re done!

What’s “Pay By Invoice”

Pay by Invoice is an invoicing payment method Amazon offers, which is customisable. It’s designed to accommodate businesses big and small, across a whole range of industries. One of the main benefits it offers is flexible terms. You get an itemised invoice (along with payment terms and a due date) when an order ships. These free up cash flow to ease pressure on your bottom line.

Benefits of flexibility and on-the-fly insights:

You can manage your preferences under business settings. Here’s a closer look at some features “on-demand digital itemised invoices” offer. Receive. Reconcile. Process. Sounds good? Perhaps Pay by Invoice is something that could work for you?

  • Tracking spend is easy and accurate and with built-in analytics tools, you can generate reports. On-demand. Anytime.
  • Weekly, biweekly, or monthly. You choose when to receive invoices.
  • Search by purchase order, transaction amount, and date when you want to download invoices.

Future-proof Your Amazon Invoicing:

KonMarie those papers!

Here's how to keep your invoices organised.

Commit to invoicing approach today that’s future-proof so you can keep on top of tax records and obligations (or find a trusted partner who can).

CREATE: Know what format to prepare and what important details to include (and no, it’s not a cop-out to use a template)

MANAGE: Keep your invoices organised from the get-go and when in doubt, digitise! Find a system and stick to it.

TRACK: Prioritise time to review, check-in and check up on status or request it from whoever’s managing that process for you.

There’s round-the-clock support for Amazon sellers but when you’ve got a team who are pros at all this paperwork stuff, it’s very likely they won’t be hearing from you. And you can feel totally chill about that.

Tip

If you need a little convincing, clarity or even just want to talk to an expert accountant to ask about all these invoicing and tax matters in the UK, we will be ready to chat.


Share this post:

Tips to run your business smarter.
Delivered to you monthly.

You'll receive a verification email you'll have to open and confirm the subscription.

You might like it

E-commerce

How To Upsell to Your E-commerce Customers

We are inundated daily with countless ads throughout our day, both online and offline. As an e-commerce store retailer, one of the challenges that you may face is trying to get your products and message across to prospective customers.

E-commerce

Types of Business Models for E-commerce

If you are planning to start a new e-commerce business venture, this is the best time to do it! For seasoned business owners who are thinking of diversifying their business into e-commerce, you are at the right place.

E-commerce

An E-commerce’s Checklist To Prepare for 2021 Holiday Sales

Although the sales period will mean that your customers’ shopping carts will be busier, this also brings about its own set of challenges for your online business. Follow our holiday season checklist to ensure your business is well equipped for the shopper surge.

Accounting

What Important Records Must I Keep As A New Business Owner?

Good business record keeping is crucial, from managing costs for legal, regulatory or tax reasons to simply managing and improving your business. If you are just starting up your business, it might not be the first thing that comes to your mind, but it can help you build a strong foundation.

Running My Business

3 Things To Consider Before Renting Your First Office Space

If you have always been working from home for your small business and are contemplating moving to a bigger space to accommodate your staff and to have a central office location, you may be looking out for office spaces to rent.

E-commerce

Digital Payment Trends For E-commerce Sellers To Know

Today, consumers are switching from traditional payment methods, such as cash, cheque and cards to digital payment. The global pandemic has fuelled this unprecedented shift in the consumer’s behaviour.

E-commerce

12 Ways To Drive More Traffic to Your Online Store

When your website is finally live, you want to share it with as many people as possible. How do you get people to your website and excited about your products and shop from your store?

Government Grant

Wage Support & Rental Relief for Businesses in Singapore’s Stabilisation Phase

Tighter COVID-19 restrictions will be implemented from 27 September to 21 November 2021. Find out what support SG companies can receive from this Stabilisation Phase.

E-commerce

A Design Guide for E-commerce Websites

If you’re looking to improve your e-commerce page and improve sales, you might want to learn the fundamentals of how to design a good website.

Entrepreneur's Bootcamp

Best Practice Invoicing Tips for SMEs

This article will help Singapore-based SMEs get to grips with the best invoicing practices. Take a look at the tips and how-tos to guide you toward being more streamlined and savvy.

E-commerce

Which Is The Better Payment Gateway: Paypal or Stripe?

As an e-commerce business owner, you would have heard of payment gateways PayPal and Stripe. With these two big platforms being the most popular online payment gateways, you may face a dilemma when it comes to deciding which payment gateway to use.

E-commerce

Tips For Amazon Sellers To Manage Your Inventory Better

Brand owners and sellers of all scales struggle to seek a well-balanced supply chain. Additionally, Amazon has its own inventory management rules, which makes everything even tougher.

Tips to run your business smarter. Delivered to you monthly.

You'll receive a verification email you'll have to open and confirm the subscription.

We’re using cookies! What does it mean?