Understanding the Company Memorandum and Articles of Association in Singapore

Key Takeaways

• The Memorandum of Association is a foundational document defining a company’s structure, objectives, and legal boundaries, while the Articles of Association encompasses internal governance, management, and company operations, both binding in law.
• Since 2016, Singaporean companies no longer require separate Memorandum and Articles of Association, as new companies now use a single, comprehensive Company Constitution; existing companies continue to operate under their pre-existing memorandums and articles.
• Alterations to the Articles of Association in Singapore generally require shareholder approval through a special resolution, which usually means at least 75% approval, though this requirement may vary for some companies. Once approved, the changes must be filed with the Accounting and Corporate Regulatory Authority (ACRA) using the correct form to ensure that the company can adapt its governance in response to evolving needs and circumstances.

What Is a Memorandum of Association?

The Memorandum of Association is the cornerstone of any Singapore company and a necessary artefact for company incorporation. It sets forth the objectives and structure of a company and is a legal document that guides the relationship between the company and its shareholders. Imagine it as the charter that heralds a company’s birth, complete with the following clauses:

1. Name Clause: Provides the company’s name and legal identity.
2. Registered Office Clause: Specifies the company’s registered office address.
3. Object Clause: Outlines the company’s purpose and activities.
4. Liability Clause: Defines the liability of the company members.
5. Capital Clause: Details the company’s share capital and its division.
6. Subscriber Clause: Details the initial subscribers, their information, and their roles as shareholders.
7. Rules: Details any additional internal regulations not covered by the above clauses.

Each clause provides a clear outline of the company’s structure, including its identity, location, purpose, responsibilities, and economic blueprint. It is not the same as the Articles of Association.

The Company Constitution (formerly referred to as M&AA) also outlines a company’s powers and objectives. It is a public document allowing external parties to see and understand different aspects of the company. However, note that the corporate landscape in Singapore has evolved. Since the Companies Amendment Act of 2014, the traditional need for separate Memorandum and Articles of Association has been consolidated into a singular, all-encompassing Company Constitution for new companies registered after January 3, 2016.

What Are the Articles of Association?

The Articles of Association are the internal scaffolding that holds your company operations together. The memorandum and articles of association both lay out the internal governance, management, and the roles of company directors and shareholders within the corporate law framework. These two documents are the fundamental provisions for incorporated companies. They are followed by each board member and shareholder, ensuring that every scene in the company’s history plays out seamlessly according to the company’s structure.

However, the contents of the Articles of Association are not just for decorum; they come with legal authority, binding the company, its directors, shareholders, and, if applicable, company secretaries and guarantors. The Articles of Association can impose restrictions on the company’s power, setting limitations to safeguard the interests of those within and outside the company, thus defining the boundaries in which the company must operate.

Model Articles: The Standard Framework

For those seeking a foundation upon which to build their company’s articles, the Model Articles of Association provide a sturdy starting point. These model articles serve as a default rulebook under corporate law, offering a standardised framework for company governance. Companies may choose to adopt these standard articles as-is or to craft their own articles, tailoring the rules set to fit the unique contours of their business aspirations.

Model articles simplify the process of establishing a company by providing a backbone of rules and procedures. However, there is flexibility for those who wish to diverge from the standard form, ensuring that each company can fine-tune its governance to align with its specific vision and operational needs.

Company directors' and shareholders' roles in Articles

The Articles of Association delineate clear roles for the company’s helmsmen – the directors. They are vested with the authority to:

• Steer the company towards success
• Manage affairs and wield all powers of the company, save for those instances where the law or articles necessitate shareholder approval
• Decide on important matters spanning various domains, from the appointment of officers and executive compensation to entering contracts on the company’s behalf.

Conversely, initial shareholders enjoy rights such as attending general meetings and casting votes on pivotal decisions, thus wielding significant influence over the company’s governance. They can propose resolutions, which must be both written and lucid, to ensure alignment with the company’s best interests, and they must adhere to the Company Constitution and the law.

Moreover, the Articles orchestrate the rhythm of the shareholders' and directors’ meetings, setting the tempo for notice periods, quorums, and voting procedures. Not to be overlooked, the Articles also score the symphony of dividend distribution, detailing the directors’ power to recommend dividends and the need for shareholder concurrence.

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Alteration of the Articles of Association

In Singapore, a company can alter its constitution (Articles of Association) by passing a special resolution, which generally requires approval from at least 75% of the shareholders, although this requirement may vary for some companies. Once the special resolution is passed, the proposed changes become part of the original memorandum and articles of association from the date of the resolution. As required by the Companies Act, the company must then notify the Registrar of Companies about the special resolution and any court order (if applicable) that affects the constitution within 14 days of proposed changes by filling out the appropriate form.

The process involves submitting a notice of the resolution or court order to the Registrar of Companies. Following this submission, the Registrar issues a notice and a certificate of incorporation, which serve as an official confirmation of the changes to the company's constitution (Articles of Association). This documentation is essential for maintaining the legal and operational integrity of the company, ensuring that all constitutional changes are accurately recorded and recognised. Seeking professional advice during this process can help ensure compliance with regulatory requirements and smooth implementation of the changes.

Contents of Articles of Association

A company's Articles of Association are a compendium of provisions that detail the operations, management, and limits of an incorporated company, as well as the responsibilities of its members and shareholders and any regulations they must follow.

These provisions govern the company’s day-to-day narrative and the legal bond that unites the company’s members. Adopted upon incorporation, the company's Articles of Association can be amended subsequently, providing the flexibility to adapt to the evolving business stage.

In Singapore, the Companies Act does not prescribe specific content for a company’s constitution, allowing for an array of internal management rules, such as shareholder rights and share transfer rules, meetings among subscribers to decide on important matters, and responsibilities of different members to be included at the company’s discretion. This creates a harmonious legal contract between the company and its members and among the members themselves.

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The Importance of Carefully Drafted M&A Documents

Venturing into the corporate world without meticulously drafted Memorandum and Articles of Association is akin to sailing without a compass. These legal documents ensure compliance with the Companies Act, serving as the bedrock of stable and lawful operations. Engaging legal professionals or company formation agents to scrutinise every clause and article can prevent drafting errors and fortify one’s legal defences.

Stakeholder involvement in defining company objectives is pivotal, ensuring that the Memorandum of Association is not only a legal document but a reflection of the long-term vision and aspirations of the company. The Memorandum of Association holds precedence over the Articles of Association, and any discordance between the two documents can have far-reaching implications, making great care in their drafting an absolute necessity.

Distinctive Characteristics of M&A Documents for Various Types of Companies

The Memorandum and Articles of Association are tailored to fit the unique contours of different types of companies. From private limited enterprises to public juggernauts, the articles morph to reflect the distinct characteristics of each corporate entity. They are fundamental to the successful incorporation of any company.

Private Limited Companies (Pte Ltd)

Singapore thrives as a hub for Private Limited Companies, each with its own memorandum that underpins its regulations and procedures. The memorandum for these entities must carve out the company’s structure, objectives, subscribers and their initial share capital amount, and liabilities of members, forming the cornerstone of its incorporation.

The company's articles of association, on the other hand, govern the internal regulations, such as general meetings and director appointment procedures, ensuring that the company’s day-to-day affairs are managed smoothly.

Together, the Memorandum and Articles of Association bind the company and its members in a legal relationship, ensuring an incorporated company's regulations and procedures are adhered to.

For those seeking privacy, a shareholder agreement can act as a cloak, keeping sensitive details in the articles away from the public eye, unlike the memorandum and articles of associations, which are open books for all to peruse.

Public Companies Limited by Shares

Public Companies Limited by Shares are the mighty vessels of the corporate sea, and their foundational documents must be robust enough to withstand the scrutiny of public offerings and financial reporting. These documents are the rudder and sails that guide the company, with the memorandum and articles of association acting as binding contracts between the company and its members and among the members themselves.

While a shareholder agreement can shield private details, the memorandum and articles are the beacon that signals the company’s internal regulations and governance to the world. These documents outline the rights, powers, and obligations of those steering the ship and ensure that all aboard have a say in its course.

Public Companies Limited by Guarantee

According to definitions in the Companies Act, Public Companies Limited by Guarantee are the altruistic entities of the corporate realm, often established for non-profit objectives without the lure of share capital. The members’ commitment is their guarantee, pledging to contribute to the company’s assets in dire straits, as defined by the Constitution (Memorandum and Articles of Association). The liability of each member is capped at the amount they have guaranteed, providing a safety net for their financial contributions.

Such a company's articles of association for these noble ventures must be registered, laying down the governance laws of the land, with the power to bind the members to the corporation's benevolent mission. These articles, including provisions on member liabilities, act as the charter of trust and duty that binds all members to any philanthropic quest.

Exempt Private Companies (EPCs)

Exempt Private Companies (EPCs) are the nimble crafts of Singapore’s corporate fleet, favoured for their less burdensome compliance requirements and privacy privileges. With a limited number of shareholders and no corporate entities holding sway, these Singapore companies can navigate the regulatory seas with relative ease, free from the obligation of mandatory annual audits if their turnover remains modest.

EPCs can be helmed by a single shareholder, with the Memorandum and Articles of Association serving as the only public documents required for registration. The board must affirm the company’s solvency annually, a declaration that serves as a testament to the company’s financial health and operational integrity.

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The Interplay Between the Company's Memorandum and Its Constitution

Difference Between Articles of Association and Memorandum

While both documents are pillars of the company’s legal structure, the Memorandum of Association and the Articles of Association serve distinct purposes.

The Memorandum is the declaration of company formation, a legal statement signed by the initial members.

The Articles govern the internal mechanics of the company. They address the essential elements such as:

• member liability and responsibilities
• directors’ powers
• subscribers and share management
• the processes for decision-making, including general meeting frequencies and director appointment procedures

Historically, the Memorandum of Association included provisions that are now part of the Constitution of a company in Singapore. For companies established before July 1, 2015, these provisions are treated as part of the Constitution, highlighting the evolution of corporate documentation. Companies can opt for model constitutions provided by the Accounting and Corporate Regulatory Authority (ACRA) or draft their bespoke versions, submitting them to ACRA during the company’s formation. This ensures compliance with current corporate governance standards and facilitates the smooth operation of the company.

Both articles must be registered upon incorporation.

Summary

It is clear that the Memorandum and Articles of Association decide the corporate existence of your business. The Memorandum sketches the company’s ambitions, and the Articles of Association orchestrate its internal governance. Both are the legal threads that weave through the fabric of a company, holding the structure together and allowing it to evolve and adapt to the corporate stage.

Let this article serve as your guide, whether you’re drafting your company’s first pages or revisiting them to discuss an amendment. Remember, in the complex world of corporate governance, precision and foresight in your company’s foundational documents are not just an asset but a necessity. May your company’s constitution be as resilient as it is dynamic, shaping a legacy that withstands the test of time.

For expert assistance in drafting or amending your company’s documents, consider leveraging the professional services from Osome to ensure your governance framework is both robust and compliant. Feel free to contact us now!

Heather CameronBusiness Writer

From expert guidance and helpful accounting tips to insights on the latest trends in fintech, Heather is here to empower entrepreneurs and small business owners in Singapore with great content. With a background in digital marketing spanning eight years, she has experience writing for various industries and audiences. As Osome’s copywriter, she’s here to inform and inspire our readers with great storytelling.

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